This folder is your e-mail address book and information storage for the people and businesses you want to communicate with.

Use this folder to store the e-mail address, street address, multiple phone numbers, and any other information that relates to the contact, such as birthday or anniversary date.  You can file contact information under a last name, first name, company name, nickname or any word that helps you find the contact quickly, i.e., “Caterer”.  Outlook gives you several naming choices to file the contact under; also you can enter up to three addresses for each contact.

How to Create a Contact with New Information:
On the File menu, point to New
Arrow over and down and click on Contact
In the General tab, enter the information you want to include for the contact, such as:

• Full Name – You can enter name as John Smith; Outlook will default the to the File as field as Jenkins, Lance – but this can be changed if desired.
• Complete Job Title, Business, if desired
• Complete the Address, Telephone, and E-mail blocks as needed
• To add additional information, such as Birthday, Anniversary, click on the Details tab and complete the desired fields.
• Click Save and Close in the upper left corner.

To Create a Contact from an E-Mail Message You Receive:

• Open the e-mail message that contains the name you want to add to your contact list.
• In the From field, right-click the name you want to make into a contact
• Then click Add to Contacts on the shortcut menu.
• A new Contact record will display which can be completed as needed.

The Contact folder can be displayed in several different views.  To change the view display:

• Click on the View menu and arrow down to Current View.
• Them click on the desired view:  Address Cards (default); Detailed Address Cards, Telephone List, etc.
• The system will display the records in accordance with the view selected.

The Contact folder can also be printed in several different styles:

• Card Style
• Small Booklet Style
• Medium Booklet Style
• Memo Style
• Phone Directory Style

wizTEQ Staff

Here are some quick tips when working with the contact list:

Sort the list. Right click in the contact area, select Sort. You’ll be able to select exactly how you want to sort the listing, and then use the tabs on the right to move through the list, based on your sort values. You’ll be able to jump to the C’s, T’s or other contact groups quickly. Note that you can even sort by company name – so, if you know you’re looking for a particular company, this can get you there quickly. If you sort by a field that is not in the current view, Outlook will prompt you about adding it.

Start typing the first part of the name. By doing this, Outlook will start to look up the contact for the values you enter. For example, if you are searching for Wynkoop, enter “wynk” and you’ll be taken to the first contacts matching this. Note that when you do search, it’s dependent on the sort value. So, if you’re sorted on first name, you’ll want to enter “step” in this case – to get Stephen Wynkoop.

Change the view. Go to View, Arrange by, Current View and you’ll be presented with a number of different options that control the presentation of the information. One that could be useful for working down through the when you need to see as much information as possible is the Phone List. This gives you a data grid-type view and it can make it a bit easier to scan the list looking for specific information.

Thanks for the tip OfficeUsers.org

wizTEQ Staff