Using the Contacts folder in Outlook

What is the Contacts Folder and how is it used?

This folder is your e-mail address book and information storage for the people and businesses you want to communicate with.

Use this folder to store the e-mail address, street address, multiple phone numbers, and any other information that relates to the contact, such as birthday or anniversary date.  You can file contact information under a last name, first name, company name, nickname or any word that helps you find the contact quickly, i.e., “Caterer”.  Outlook gives you several naming choices to file the contact under; also you can enter up to three addresses for each contact.

How to Create a Contact with New Information:
On the File menu, point to New
Arrow over and down and click on Contact
In the General tab, enter the information you want to include for the contact, such as:

• Full Name – You can enter name as John Smith; Outlook will default the to the File as field as Jenkins, Lance – but this can be changed if desired.
• Complete Job Title, Business, if desired
• Complete the Address, Telephone, and E-mail blocks as needed
• To add additional information, such as Birthday, Anniversary, click on the Details tab and complete the desired fields.
• Click Save and Close in the upper left corner.

To Create a Contact from an E-Mail Message You Receive:

• Open the e-mail message that contains the name you want to add to your contact list.
• In the From field, right-click the name you want to make into a contact
• Then click Add to Contacts on the shortcut menu.
• A new Contact record will display which can be completed as needed.

The Contact folder can be displayed in several different views.  To change the view display:

• Click on the View menu and arrow down to Current View.
• Them click on the desired view:  Address Cards (default); Detailed Address Cards, Telephone List, etc.
• The system will display the records in accordance with the view selected.

The Contact folder can also be printed in several different styles:

• Card Style
• Small Booklet Style
• Medium Booklet Style
• Memo Style
• Phone Directory Style

wizTEQ Staff